- Introduction
Welcome to the official website of esw.gr – Interior Design and Architecture Conference (“ESW”, “we”, “our” or “us”).
This Privacy Policy explains how personal data is collected, used, disclosed and otherwise processed when you visit www.esw.gr (the “Website”), communicate with us, register for conference-related activities through our authorised partners or otherwise interact with our services.
The Website serves as the official information platform for the ESW Conference and provides information regarding conferences, speakers, sponsors, partners, previous editions, hospitality and design initiatives, media content and related professional activities.
We recognise the importance of protecting your personal data and process it in accordance with:
- Regulation (EU) 2016/679 (GDPR);
- Greek Law 4624/2019;
- Greek Law 3471/2006 concerning electronic communications;
- applicable guidance issued by the European Data Protection Board (EDPB) and the Hellenic Data Protection Authority (HDPA).
- Data Controller
The Data Controller for the processing activities described in this Privacy Policy is:
[Insert Legal Entity operating ESW]
Address: [Insert Address]
Email: privacy@esw.gr
Website: https://www.esw.gr
Where different organisations participate in organising or operating specific services, including conference registration or ticket sales, this Privacy Policy identifies those processing activities separately.
- Personal Data We Collect
Depending on how you interact with the Website, we may process different categories of personal data.
When you communicate with us, we may process your name, professional position, company name, email address, telephone number and any information contained in your message.
Where you express an interest in sponsorship opportunities, partnerships, speaking engagements or media cooperation, we may also process information relating to your organisation, business activities, areas of interest and previous communications.
When you browse the Website, we automatically collect certain technical information, including your IP address, browser type, operating system, device characteristics, session identifiers, log information and information relating to your interaction with the Website.
If you follow links to our social media pages or interact with embedded multimedia content, additional information may be processed by the respective third-party platform in accordance with its own privacy policies.
The Website does not intentionally collect special categories of personal data under Article 9 GDPR. Users are requested not to submit sensitive personal information unless specifically requested and legally justified.
- Event Registration and Ticketing
Registration for the ESW Conference and the purchase of tickets are carried out through an authorised external ticketing platform.
When you choose to register for the event, you leave the ESW Website and are redirected to the ticketing provider’s platform. The collection and processing of registration details, payment information, invoices and participant management are governed by the privacy documentation of the respective provider.
Where necessary, ESW may receive participant information from the ticketing platform for purposes connected with event administration, attendance management, customer support, accreditation, access control, invoicing verification and post-event communication.
The precise allocation of responsibilities between ESW and the ticketing provider depends on the contractual arrangements applicable to the specific event.
- Purposes of Processing
We process personal data for the purpose of operating and maintaining the Website, responding to enquiries, administering conference-related communications, evaluating sponsorship requests, coordinating speakers, managing media relations and ensuring the security of our digital services.
Where users register for events through authorised providers, personal data may also be processed for conference administration, participant management, customer support and event logistics.
Subject to your preferences and applicable law, we may also use your contact details to send newsletters, invitations to future conferences and information regarding architecture, interior design, hospitality and related professional events.
- Legal Bases for Processing
Personal data is processed on one or more of the following legal bases:
- Article 6(1)(a) GDPR where processing is based on your consent, including newsletters, marketing communications and non-essential cookies;
- Article 6(1)(b) GDPR where processing is necessary for taking steps at your request prior to entering into a contract or for performing contractual obligations relating to conference participation;
- Article 6(1)(c) GDPR where processing is necessary for compliance with legal obligations;
- Article 6(1)(f) GDPR where processing is necessary for our legitimate interests, including website security, fraud prevention, event organisation, communication management and improvement of our services.
- Recipients of Personal Data
Depending on the relevant processing activity, personal data may be disclosed to carefully selected service providers, including website hosting providers, cloud service providers, email service providers, conference management providers, ticketing platforms, technical support providers, cybersecurity providers, analytics providers, legal advisers and competent public authorities where required by law.
All processors acting on our behalf are contractually bound to process personal data only in accordance with Article 28 GDPR.
- International Transfers
Some service providers may process personal data outside the European Economic Area.
Where such transfers occur, we ensure that appropriate safeguards are implemented in accordance with Chapter V GDPR, including adequacy decisions, Standard Contractual Clauses or other recognised transfer mechanisms.
- Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected.
Communication records are generally retained for the duration necessary to respond to enquiries and manage our relationship with the individual concerned.
Conference administration records may be retained for the duration necessary to organise the event and comply with accounting, tax and legal obligations.
Where processing is based on consent, personal data is retained until consent is withdrawn unless longer retention is required by law.
- Cookies and Similar Technologies
The Website uses cookies and similar technologies to ensure its proper operation, improve user experience and analyse website performance.
Non-essential cookies are activated only after your consent has been obtained through the Website’s Cookie Management Platform.
Detailed information regarding cookies is available in our separate Cookie Policy.
- Your Rights
Subject to the conditions laid down in the GDPR, you have the right to obtain access to your personal data, request rectification of inaccurate information, request erasure, restrict processing, object to processing, receive your data in a portable format where applicable and withdraw any consent previously given.
Requests may be submitted using the contact details provided below.
We will respond within the time limits established by applicable data protection legislation.
- Security Measures
We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
These measures include secure hosting infrastructure, encryption where appropriate, access controls, logging, monitoring, backup procedures and periodic security assessments.
- Third-Party Websites
The Website contains links to external websites, including ticketing platforms, sponsors, partners and social media pages.
These websites operate independently from ESW and are governed by their own privacy notices.
We encourage users to review those privacy policies before providing personal data.
- Complaints
If you have concerns regarding the processing of your personal data, we encourage you to contact us first so that we may attempt to resolve the matter.
You also have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA) or with the competent supervisory authority in your Member State of residence.
- Changes to this Privacy Policy
We may update this Privacy Policy periodically to reflect legal, technical or operational developments.
The latest version will always be published on this Website together with the date of its most recent revision.
- Contact
For any questions regarding this Privacy Policy or the processing of your personal data, please contact:
ESW – Interior Design and Architecture Conference
Email: privacy@esw.gr
Website: https://www.esw.gr
Registered Address: [Insert Registered Address]
Last Updated: 25/06/2026